Values: Have them AND live them

values, sketchnote, Karen's notes, team

values, sketchnote, Karen's notes, team

Last year I was asked to sketchnote the five values for a company called Diagnostax. I got to know them through one of the owners, Gwil, who I met at an accounting conference. I was walking through the hordes of people and Gwil literally stopped me and said “You’re Karen Reyburn, right? The one who does those great sketchnotes?” 

I said yes (feeling like a celebrity), we chatted, and he showed me a sketchnote he’d saved on his phone because he liked it so much. Somehow we got talking about his company values, and I offered to sketch them out. 

It turned into this whole project, and now their five values are all properly sketchnoted AND printed on canvases in their main office. 

Sketchnoting values is fun. Seeing them printed and hanging on the wall is fun, too. 

But it’s completely useless unless these values are actually lived out in real life. By every person at the company. 

Sketchnoting anything as a paid project is quite a serious thing. I spent hours with their videos and emails and social posts, making notes, listening, reading, and seeing whether, and how, the team were living these values out.

One of their values is “Dance, have fun, enjoy the process”, and I saw they’re quick to record and send a new dance video to new clients, and post it on twitter. 

Another value is “Be real; know yourself”, and I saw they’re willing to share bloopers and honest mistakes or funny things.

I really enjoyed the project: what I enjoyed even more was seeing they weren’t simply nice phrases. This was for real, and they want it to be for real. (“Be real: Know yourself!”)

I’ve thought a lot about values in the past year or two. And really, values are everything. 

Values. Are. Everything. 

They really are. 

Values lead your decisions, because they make decisions easier. 

If you don’t know what your values are, you can’t make good decisions. You’ll just decide based on how you feel at the time. Conversely, when you know your values and have documented them – and have visual representations of them to remind you in many ways – the chances are much, much higher you’ll live them out. 

You don’t have to think about whether you LIKE the decision right at this moment: you have to think about whether it fits with your predetermined values. The things you stand for. The principles that are more important to you than anything else. 

I’ve had to make some decisions in the past year or so I didn’t particularly like at the moment of making them. I felt sad, or confused, or conflicted, or frustrated. I wasn’t sure what the response would be from the person I had to communicate them to (and sometimes the response was…not very nice). 

But I’m not responsible for others’ responses or reactions. For their decisions or feelings. 

I’m only responsible for my decisions, and for my business those are based on predetermined values. (For my life they are based on personal values, which I’ll mention another time. There is a crossover, but I am not the sum total of my business or vice versa.)

We have four pillars at PF, and these came originally from things which are not only important to me personally, but support the kind of business I want to run. 

Our four pillars are creativity, integrity, generosity, and rest.

I decided I didn’t want a high-speed, hustle-mentality business, the kind where people never stop working and never take a break or feel guilty when they do. And so Rest became one of our pillars. I wanted not only to deliver good creative work, but to help accountants believe they’re creative, too. Hence the Creativity pillar. I hate lying, and I hate being lied to. So the Integrity pillar stands. You get the idea.

I identified those pillars many years ago, back when the company was young. They’ve served us well, and we continue to use them as foundational reminders of what we stand for. But as the team has grown, it helps to have internal values defined. These go into more detail, and describe the way we do the creative work:

  • Show transparency: 

We share the right things at the right time to build relationship. 

  • Have an opinion: 

We know what we think, and are able to explain why

  • Stay positive: 

We look for the good, and believe there’s always a blessing.

  • Take responsibility:

We take ownership, and we strive to be better.

  • Be gracious:

We are here to help, and will be patient and generous.

  • Collaborate:

We come to solutions together, as a team

Since creating these values, we’ve had many long discussions as a team. We’ve changed the wording slightly on a few of them as we explored what they really mean. “Transparency”, for example, started out as ‘vulnerability’. We discussed how the word vulnerability can make some people feel nervous (and bring out negative or reminders of times of un-safety), so we changed it to reflect the point, which is sharing what needs to be shared, at the right time, so we’re all closer. 

We’ve used these values for daily conversations. For hiring and firing (of team members and clients). For figuring out how to word an email, or what kind of gift to send and when. In team meetings and at team retreats and whether to ring this person or not. 

And for all these things, having values makes decisions easier. 

Hiring is a really good example. I see so many business owners who simply go with their gut. They say “they seem nice” or “the interview went well” or worst of all “I really need to hire someone so we’ll just give it a try”. 

But when you have defined values you and the whole team agree to, you don’t go with your gut alone. You build a process based on values, and then the process proves your gut – or proves it wrong! I have a few stories of my gut insisting this person was perfect, only to find out later they weren’t, so much. And conversely I’ve had a few times of wondering which direction this would go, but trusting the values and the process to bring out the best: and seeing that work brilliantly well. 

Everyone has values. Not everyone has them documented. 

There’s not a single client I’ve worked with who had absolutely no values. Or didn’t know what they were. Everyone has values: the problem is, we haven’t always taken the time to explore them, figure out what we want them to be, document and tweak them, and work on living them out in the small decisions of life. 

When we go through a workshop with a firm, or discuss it in our group coaching sessions, the values come out. 

People start with vague words like “value” and “learning”, and by the end are saying things like “mutual respect” and “embrace what you’re good at”. They’re similar, but the final value is theirs. It belongs to them, and no one else. Everyone wants to learn. Not everyone has the core value of embracing what you’re good at.

The more specific the values, the better. 

And they must be documented. They must be written, memorised, and shared everywhere – so you can check your team against them, and yourself, and vice versa. 

(Note – There are workshops and processes you can follow to determine your company values and your personal values – if you want some direction on that, drop me a line.)

Values cannot simply be documented. They must be lived out (from the heart).

Documenting values is a great start. But how many of us have seen some ‘values’ listed on a wall or on a web page and rolled our eyes and thought “right…they did a little values exercise and stuck those on there”. 

The values are worthless if they are…

…only known and lived out by the owner/leaders. 

If you as the owner of a business know what your values are and you live them out, but your team doesn’t, they’re not company values. They’re just your values. 

…not written down and quotable by everyone.

If you say you all know your values, but they aren’t written down and memorised, then it’s still too vague. When people aren’t clear on the values, they aren’t using the same language. So their actions can’t be checked against them. 

…commanded by the leader(s), not worked out together with the team.

If you merely create and document values, and tell the team that’s what they are and that’s what we need to do, they’ll follow them – sort of. With their actions and head, but not necessarily their heart. 

Values must be lived out from the heart. That’s why they’re values – not rules and laws. 

Laws are very, very specific. Do this little thing by this date or there is this penalty to pay. Okay, I will do the thing whether I feel like it or not, and if I miss the date I pay the penalty. 

When you’re going…let’s say really fast… on the motorway, and the sign says 70, you don’t slow down simply because, from your heart, you have this deep desire to drive safely and honour the other drivers and protect the land on which you’re driving. That’s a nice idea, but we don’t do that. We slow down (especially when we see the little camera image or the car with lights at the side of the road) because we know the law says if we don’t, we’ll get a ticket which will cost us money. And maybe points on our license. And maybe restrictions on being able to drive when and where we want. 

Laws are good, and we need them for areas of safety and protection and justice. 

But values more resemble principles.

They give direction, but more of a broad direction. Like instead of a Google Maps step by step, the direction just says “we travel by the path”. You get to choose which path and how long and how slowly or quickly you go. 

Values don’t give every single tiny little detail: they give direction. And that direction forces you to make a decision. It creates a crossroads. 

Values are like boundaries: they’re supposed to divide. 

When you come to decision time (of any kind), values need to be specific enough that they force you to make a decision.

Do you go or stay? Are you in or out? Does this person fit or not? Check the values and then decide. 

Some people will agree to values in principle, but when a conflict arises, they will then be forced to make a decision between your company values and their preferences or personal values. Then they have to make a choice. 

And that’s okay. 

Everyone has to make choices. 

But if the choice goes against the agreed upon values, there will be consequences. Some kind of action will happen, or the person may need to leave the company (as a team member or client or supplier or whatever the relationship is). 

And that’s okay, too. 

You have to be okay with letting people make their own choice. What’s not okay is leaving it vague as to the basis of that choice – at least for you, and for your company. 

 

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ON THE GRAM

Morning walk. I stood and watched the ferry come in and the sun lighten this little edge of the world.
Been going through old photos and letters - the last of the boxes i had stored at my sister’s house in america. 

When I first moved to Scotland, I only planned to live here for a few years and then go back. Then after a few years I wasn’t ready yet…then I got my residency…still not quite ready….then started a business…then Scottish citizenship…bought a house …finally accepted this is my home and I wasn’t moving back. 

And with every visit back to the states I would go through more boxes, more photos and letters and memories. I’d keep some and throw others away; take photos out of frames and give away the frames; and as time went on I was able to distinguish between the ones I definitely wanted and needed to keep, and those which were lovely at the time but didn’t need to be saved anymore.

Over twenty years on and this past trip I went through the very last of the boxes. I joked to my sister that I’ve now officially settled into Scotland 😆 

This photo of me and my Gramps is a fave and definitely a keeper. Most of the photos and letters I’ve kept are those of family - parents, grandparents, sisters, nieces and nephews. And as much as I love taking landscape photos, I noticed that 20 years later it’s the people photos I am more likely to keep. Thankful for the traditions and patterns of seeing family every year or so since moving to Scotland. They’re small things - baking Christmas cookies and going for walks and going for road trips - but it’s the time together and the continuing family jokes and the memories which remain. And a few photos.

My grandfather (and all my grandparents) have now passed on, but I remember with fondness sitting around at their kitchen table, eating fresh vegetables from the garden, playing scrabble, laughing and talking and drinking coffee.

It’s the small things, and the rhythms of family, which last. ❤️ 
#family #memories #grandparents #oldphotos
Made fresh mince pies for the first time ever. Over twenty years in Scotland and I’d never tried to make them from scratch, so I figured…now is the time! I’m doing lots of thanksgiving baking (yes, we stretch it out here so I’m still prepping!) and decided to buy the ingredients. 

Dried fruit…mixed peel…lots of spices…and Venezuelan rum :) I made up the mincemeat last night, and then today put it in the little pastries and even cut out the wee stars to go on top!

I think I can safely say they’re the best mince pies I’ve ever had. Fresh out of the oven sprinkled with icing sugar and with a glass of said rum alongside :) 

Now we are curled up with a Harry Potter marathon, with plenty of mince pies AND a thanksgiving feast still to come. Happiness! 

#mincepies #homebaking #maryberry #maryberryrecipe #happythanksgiving #happychristmas #harrypotter #hpmarathon
Oh hey, it’s me. 

And a new updated KLR brand and website! 

For the past six months or so, while I was finishing my book content and the final edits from my side, we have also been working on an updated KLR brand and website, to distinguish from the PF brand and site. 

It’s a tough job, when you’re the business owner and have been for ten years. And the book you’ve written is for the kind of clients your business serves, so it feels like a PF project.

But I’ve also been working for years to figure out (and help others see) that PF is far more than me. I’m the owner and MD, and I’m involved in sales and speaking and writing, and yet our clients primarily work with the team. There are 18 beautiful humans delivering great creative work every day from PF (soon to be 19!) and as I always say to potential clients, you definitely want all of them working on your creative projects. They’re structured and organised and talented - 19x more talented than just me. 

I’ve still got my own skills. And my own identity. It took us weeks to dig into how we represent “Karen L Reyburn” as a personal brand, with an audience of clients and friends and accountants and non-accountants and witches and wizards and family members and creative humans. 

We settled on “Leader, writer, creative, coach”, because those are the areas I love the most and want to lean into more as PF grows. And as I write more books and keep being my own self. 

If you’d like to be on the list to get “Karen’s notes” by email every Saturday, or to be on the waiting list for the book (coming May 2023), the link is in my bio. 

And I’d love for you to head over to my new site (karenlreyburn.com) and let me know what you love or anything you notice and wonder about! 

Stay strong, stay creative, and keep going. 

#karensnotes #staycreative #justkeepgoing